Article I: Name of organization
Massachusetts Society of Health-System Pharmacists (MSHP)
Article II: Purpose/Mission Statement
MSHP is the membership organization that works on behalf of pharmacists and pharmacy personnel who practice in hospitals and health systems, in Massachusetts. We advocate for the improvement in medication use and enhancement of patient safety. Our advocacy efforts, publications, and educational offerings are designed to advance pharmaceutical practice in the Commonwealth, and as a result, improve patient care.
Article III: Membership
SECTION I - Active Members
Active members shall be licensed pharmacists who are currently practicing pharmacy in an organized health-system and actively support the objectives of MSHP. Members may continue active membership if they: are engaged in the administration, planning or supervision of a hospital pharmacy, health system or are primarily teaching pharmacy classes in colleges of pharmacy, or are primarily engaged in health system pharmacy organizational work. Active members are not limited to residence or practice in the state of Massachusetts.
SECTION II - Associate Members
Associate members shall be pharmacists who are not eligible for Active membership or who by their work in the health services, the teaching of prospective health system pharmacists, or otherwise support the objectives of MSHP, make themselves eligible for membership. Associate membership shall consist of pharmacy technicians (all levels), student members, pharmacy supportive personnel and retired pharmacists. Associate members may be granted the privilege of the floor, but shall not be entitled to vote or hold elected office. Student members shall be individuals in undergraduate programs in accredited colleges of pharmacy. Pharmacy supportive personnel shall be individuals who are employed in a hospital or health-system.
SECTION III - Honorary Members
An individual who has made outstanding contributions to the advancement of health system pharmacy may be nominated as an Honorary Member by any Active member of the Society. To become an Honorary Member, a nomination must be approved by a unanimous vote of the Board of Directors. No dues will be required of an Honorary Member, and they can be a member for life, if they choose. Honorary Members shall not be entitled to vote or hold elected office.
SECTION IV - All inquiries for membership will be received through the contact information listed on the Society’s website.
SECTION V – Dues
The membership dues of the Society shall be determined and assessed on recommendation of the Finance Committee to the Board of Directors, and be voted on by the Board. Dues notices shall be sent to the members by April 30th and are payable on or before July 1st. The membership period will be for one year (July 1st to June 30th). A termination list of those members still in arrears as of September 30th, shall be presented to the Executive Committee for appropriate action.
SECTION VI – Withdrawal of Membership
A member in good standing may withdraw from MSHP, by giving written notice. However, in such case, no dues or fees shall be refunded to the member.
SECTION VII – Termination of Membership
A member may be terminated, upon non-payment of dues. Once terminated, the member may again apply for membership when the arrears have been paid.
ARTICLE IV - OFFICERS
SECTION I – Duties of Officers
The President will preside at all meetings of the Society, the Board of Directors, and of the Executive Committee. The President will appoint, with the approval of the Board of Directors, all committees not otherwise provided for in the By-Laws. The President shall be a member of the Board of Directors and shall serve as its Chair. The President’s term will begin July 1st, regardless of timing of ceremonial installation. The President shall be the official spokesperson for MSHP.
The President-Elect shall be a member of the Board of Directors and will perform the duties of the office of the President whenever the President is unable to do so, and serve as chair of the Finance Committee. The President-Elect’s term will begin July 1st, regardless of timing of ceremonial installation.
Immediate Past President
The Immediate Past President will serve as the Chair of the Nominating Committee, Chair of the Board Conflict of Interest Committee and as the liaison to the MSHP Foundation. the Immediate Past President will assume other responsibilities as assigned by the President, and in the absence of the President and President-Elect, perform the duties of the office of President. The Immediate Past President’s term will begin July 1st, regardless of timing of ceremonial installation.
The Secretary shall be a member of the Board of Directors, will serve a two year term, for no more than two terms. They will keep minutes of the meetings of the Board, the Society and the Executive Committee. The Secretary shall be responsible for ensuring that a roll of the Society's members is maintained; notifying the members of date, time and place of meetings; notifying individuals of their appointments to committees; conduct correspondence of the Society; and maintaining a record of the location or disposition of all equipment and records of the Society.
The Treasurer shall be a member of the Board of Directors and will serve a two-year term for no more than two terms. The Treasurer shall maintain oversight of the Society's funds and serve as a member of the Finance Committee. The Treasurer shall be responsible for all statements for dues, meet all federal and state reporting requirements, and present a written report at each regular meeting of the Executive Committee and Board of Directors. The Treasurer will be required to present an annual report to the membership.
SECTION II - EXECUTIVE COMMITTEE
The Executive Committee will consist of the five officers of the Society. In addition to the regular meetings of the Committees, special meetings may be called by the President. A quorum for Executive Committee meetings shall consist of three members of this committee, one of whom must be the President, the President-Elect, or the Immediate Past President. The Committee shall act for the Society between regular meetings. The key issues of the Executive Committee shall be communicated to the membership.
SECTION III - VACANCIES
If the office of the President is vacated after December 1, the President-Elect assumes the office for the remaining months of that fiscal year, plus the following year. If the office of the President is vacated prior to December 1, a member will be appointed to fill the vacant position by a majority vote of the Board of Directors. If the office of Treasurer or Secretary becomes vacant the Board of Directors, by majority vote, may elect a successor to hold office for the unexpired term
ARTICLE V - BOARD OF DIRECTORS
SECTION I - Composition
The Board shall be composed of the President of the Society, Immediate Past President, President-Elect, Treasurer and Secretary as well as four members elected from the active membership at large, ideally representing all geographic areas of Massachusetts. No person may serve in a dual capacity on the Board.
SECTION II - Nomination of Directors
Four members-at-large will be elected from the Active membership of the Society. One director shall be elected annually for a four-year term. The Committee on Nominations will present at least two names for each available vacancy. Elections will be held in accordance with the By-Laws. Directors-at-large will serve a four year term, for not more than two consecutive terms.
SECTION III - Vacancies
Any unscheduled vacancy on the Board, except resulting from enlargement, which must be filled in accordance with Article IV-Elections, shall be filled by the Board appointment of an Active member. Each successor shall hold office for the unexpired term of the director whose seat is vacant.
SECTION IV - Meetings
The Board will meet at least quarterly. Additional meetings may be called as deemed necessary by the Chair or upon written application of any three members of the Board. A simple majority of the Board will be considered a quorum. Minutes will be prepared and circulated to Board members by the Secretary.
SECTION V - Responsibilities
The Board is responsible for the annual development of a proposal for the immediate and long range direction of the Society. The Board shall have charge of the property of the Society and shall have the authority to control and to manage the affairs and funds of the Society. The Board shall have the authority to act on administrative and other matters that are not delineated in the By-Laws. The Board shall have the authority to refer specific matters to any committee for consideration. The Board shall have final authority over the determination of MSHP proposals which shall be endorsed for submission to ASHP for approval. Officers or committees shall not independently attempt to solicit funds as a representative of the Society, without prior approval of the Board. The Board on behalf of the Society shall accept grants, contributions or bequests to further the purpose of the Society.
SECTION VI - Attendance
Attendance is expected at all regularly scheduled or special meetings of the Board. Absence from two or more meetings in one year shall constitute cause for the Board to consider the removal of the director.
SECTION VII - Resignation
A director may resign by delivering a written resignation to the President.
SECTION VIII - Voting
When a quorum is present at any meeting of the Board, a majority of the directors present may vote and decide any question.
ARTICLE VI – Conflict of Interest
The Board will establish a formal conflict of interest policy and procedure for the Board. This policy and procedure will be evaluated by a committee of the Board at least every 3 years. The Immediate Past President shall serve as the Chair of this Committee.
ARTICLE VII – ELECTIONS
Elected officers serve a term that begins July 1st of the year in which they are elected. Winners of each election are determined by a simple majority of the active members’ votes cast.
SECTION I - Election of Officers
(a) The officers shall be elected from the active membership.(b) A President-Elect shall be elected annually and shall succeed the President and Immediate Past President.
(c) A Secretary shall be elected to a two year term.
(d) A Treasurer shall be elected to a two year term.
(e) The terms of the four Directors-at-Large are staggered such that one director is elected annually.
SECTION II - Election of Delegates to the American Society of Health-System Pharmacists House of Delegates
(a) The Nominating Committee shall solicit nominations of candidates for ASHP election as delegates to the House of Delegates.
(b) Elections of delegates to the meetings of the House of Delegates will be in accordance with the ASHP regulations governing the election of delegates.
(c) One delegate shall be elected annually, to serve a four year term.
ARTICLE VIII - COUNCILS, COMMITTEES AND LIAISONS
The chairperson of each standing committee will submit a budget to the Finance Committee by April 30th of each year. The chairperson of each committee is appointed by the President and will typically serve a term of no more than 4 years. Each committee shall function in an advisory capacity, working toward the achievement of MSHP’s goals to which it is assigned. The Board of Directors shall have final authority over all such matters. The committees have no authority to expend MSHP funds, establish policy, or enter into any agreements with outside parties without the express approval of the Board.
SECTION I - Finance Committee
The Finance Committee shall be composed of the President, President-Elect, Immediate Past President, and the Treasurer. The Finance Committee shall serve as a financial advisory body to the Board of Directors.
SECTION II - Programming Committee
The Programming Committee shall arrange at least four educational programs for the Society. The purpose of the Committee is to ensure that a minimum number of approved programs of merit are provided for approved continuing education credits. The Committee will also ensure that programs are analyzed for appropriateness of content, and that certification of attendance is provided.
SECTION II – The Honors and Awards Committee
The Honors and Awards Committee shall oversee the nominations for the annual awards program. The Committee will responsible for picking a recipient, for each category, from the nominations that are received. The Committee will also oversee planning of the annual Honors and Awards program. The Committee will also be charged with overseeing the nomination and selection process for the Fellow of MSHP designation.
SECTION IV - Council on Society Services
(a) The Membership Committee is responsible for encouraging prospective members to join the Society.
i. The Technician Committee
Responsible for developing strategies to implement programming and benefits specifically targeted toward the technician members of the Society.
ii. Liaisons to Student Societies
Responsible to work with the ASHP student chapters for the colleges of pharmacy in MA to meet the needs of the student members, and to effectively transition them in to active members of MSHP.
iii. Early Careerist Network
Responsible for targeting early careerists (defined as those in practice for less than ten years) to provide mentoring and introduction to MSHP and the available opportunities.
iv. Residency Program Committee
Responsible for developing strategies to implement programming and benefits specifically targeted toward pharmacy residents, residency program directors and residency programs within Massachusetts.
(b) The Communications Committee
i. The President, or their designee, shall approve all communication sent out, or posted on a website, on behalf of the Society.
ii. Newsletter chairperson shall be the Editor of the MSHP Newsbriefs, which is the official publication of the Society. The editorial policy, frequency, and manner of publication, shall be established by the Executive Committee.
iii. The Public Relations Committee shall be responsible for representing MSHP and its programs and services to external audiences, both professional and the general public. This includes responsibility for social media content.
iv. The Website Committee shall be responsible for monitoring and updating the content of the Society’s website.
SECTION V - Council on Legislation
The Legislative Committee shall review and recommend to the Board and the Executive Committee action on all legislative matters of interest to the Society.
SECTION VI - Special Committees
The Nominating Committee shall consist of a chair (the Immediate Past President) and four additional members appointed by the Executive Committee – to be named at the beginning of the fiscal year, by the President (each year).The Nominating Committee shall call for nominations for vacant positions, actively solicit members to run for office, present a slate of candidates to the Board, and create a ballot for the membership.
ARTICLE IX - MEETINGS
SECTION I - Regular Meetings
There shall be at least one meeting per year. Notice of the time, date and place of regular meetings shall be sent to each member of the Society by the Secretary at least fifteen (15) days prior to the meeting.
SECTION II - Special Meetings
The President shall call a special meeting on the petition of ten or more members in good standing. The Secretary shall send notice of a special meeting at least fifteen (15) days prior to the meeting.
ARTICLE X - QUORUM
Twenty-five members shall constitute a quorum for a regular or special meeting.
ARTICLE IX - FISCAL YEAR
The fiscal year of the Society shall be from July 1st to June 30th.
ARTICLE XI – AFFILIATIONS
SECTION I – With ASHP
MSHP shall be affiliated with ASHP, the American Society of Health-System Pharmacists.
SECTION II – Other Organizations
There may be other organizations with a mutual desire to affiliate with the Society. The Society is supportive of such affiliations, which have the underlying goal to promote and improve health-system pharmacy practice.
All affiliations with MSHP shall be with the approval of the Board of Directors. Affiliation with MSHP may also be denied, suspended or revoked by the Board of Directors.
ARTICLE XII - AMENDMENTS
Every proposition to alter or amend these By-Laws shall be made in the form of a motion at a general membership meeting, or through e-mail notification to the general membership. Approval must be given by the American Society of Health-System Pharmacists before it is submitted to the Active membership for vote. General members may submit feedback on the proposed amendments to the Secretary, according to the deadline established by the Board. Feedback will be considered by the Board, for inclusion in the proposed amendments. Amendments are then submitted, by mail or e-mail ballot, to the Active membership for vote. Ballots shall be counted by the Society’s management company, who will be appointed by the President to count the ballots. A simple majority of the votes cast for each amendment shall be required for passage.
ARTICLE XIII - DISSOLUTION CLAUSE
Dissolution shall be defined as a vote of 80% or more of the MSHP Board of Directors to disband or terminate the Massachusetts Society of Health-System Pharmacists, ratified by a simple majority of the MSHP voting members. Reorganization, restructuring, or disaffiliation with ASHP shall not be considered dissolution of MSHP.
The property of this Society is irrevocably dedicated to charitable purposes and no part of the net income or assets of this organization shall ever inure to the benefit of any private persons. Upon dissolution of the Society, its assets, remaining after payment or provision for payment of all debts and liabilities of the Society, shall be distributed to the American Society of Health-System Pharmacists Research and Education Foundation which has established its tax exempt status under section 501(c)(3) of the Internal Revenue Code.
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